Abstract
References
- Craig, B. L. (2002). Retinking Formal Knowledge and its Practices in the Organizaton: The British Treasury's Registry between 1900 and 1950*. Archival Science, 2, 111-136. Gunnlaugsdottir, J. (January 01, 1999). Records Management in Iceland. Information Management Journal Prairie Village-, 33, 4, 32-37. Malaysia Law: National Archives Act 2003 (Act 629) § 8 (2003). Morddel, A. (1989, April). Forget Philosophy, Torch the Registry. Records Management Quarterly, 52-54. Packalen, S., & Henttonen, P. (2015). Recordkeeping Professionals' Understanding of and Justification for Functional Classification : Finnish public sector organizational context. Archival Science, 1-17. Shafie, S. (2017, January 31). Klasifikasi Fail di Sektor Kerajaan Malaysia. Kuala Lumpur, Malaysia. Stephens, D. O. (1996). Records management in the United Kingdom: Part III--English registry filing systems. Records Management Quarterly, 30(2), 73. Stephens, D. O. (1995). The registry: The world's most predominant recordkeeping system. Records Management Quarterly, 29(1), 64. Tough, A. (2003). Records Management Standards and The Good Governance Agenda in Commonwealth Africa. ESARBICA, 22, 2-15. United Nations (Archives and Records Management Section). 2010. Recordkeeping Toolkit for Peacekeeping Operations: Registries.
Abstract
The registry is a record system
that helps government departments to link between content, context and the
structure of records in improving information management (record keeping
system). In the government of Malaysia, there are examples of a poor registry
system which affects the availability of records as evidence and information.
To illustrate, Malaysia lost Batu Puteh Island to Singapore in 2008 because
there were insufficient records found as evidence in court. The hydrological
disasters affected one of the states in Kelantan, Malaysia; including state
government department on 2014 has affected the loss of government records. This
paper shares the literature for the transition of the registry system in the
government sector specifically developed countries. The transition is a process
of change happened in the registry system. This paper seeks to identify the
transition process of the registry system as one of the predominant record
keeping systems in the developed countries. The registry system is an audit
trail for better record tracking. The implementation of the registry has
improved the efficiency of record keeping in the government sector. This paper
aims to discuss the management of registry in the government sector by
understanding the nature and functions in implementing the registry. The paper
looks at the problems presented by the registry system focusing in the
government sector. It considers a
definition of registry, and discusses the essentials of registry system.
However, research work needs to be carried out to
formulate the best practices in managing and implementing the registry. The most important thing is to
ensure that the registry helps the government sector from record loss and
consistent throughout every government agencies. To cover registry system in a
comprehensive method, it is not only focusing on nature and functions, but the
filing classification also needs to be concentrated. Filing classification is
the main tools to ensure the accurate process of searching and retrieving the
file in the registry. This conceptual paper
could potentially contributes to the preparation of implementing the registry
system in the government sector.
Keywords
Registry Information Management (record keeping system) Transition Registry Audit Trail Classification Scheme Registry Filing Systems
References
- Craig, B. L. (2002). Retinking Formal Knowledge and its Practices in the Organizaton: The British Treasury's Registry between 1900 and 1950*. Archival Science, 2, 111-136. Gunnlaugsdottir, J. (January 01, 1999). Records Management in Iceland. Information Management Journal Prairie Village-, 33, 4, 32-37. Malaysia Law: National Archives Act 2003 (Act 629) § 8 (2003). Morddel, A. (1989, April). Forget Philosophy, Torch the Registry. Records Management Quarterly, 52-54. Packalen, S., & Henttonen, P. (2015). Recordkeeping Professionals' Understanding of and Justification for Functional Classification : Finnish public sector organizational context. Archival Science, 1-17. Shafie, S. (2017, January 31). Klasifikasi Fail di Sektor Kerajaan Malaysia. Kuala Lumpur, Malaysia. Stephens, D. O. (1996). Records management in the United Kingdom: Part III--English registry filing systems. Records Management Quarterly, 30(2), 73. Stephens, D. O. (1995). The registry: The world's most predominant recordkeeping system. Records Management Quarterly, 29(1), 64. Tough, A. (2003). Records Management Standards and The Good Governance Agenda in Commonwealth Africa. ESARBICA, 22, 2-15. United Nations (Archives and Records Management Section). 2010. Recordkeeping Toolkit for Peacekeeping Operations: Registries.
Details
| Journal Section | Articles |
|---|---|
| Authors | |
| Publication Date | August 31, 2017 |
| Submission Date | September 12, 2017 |
| Published in Issue | Year 2017 |
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